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Search Your Screenshots With AI-assisted OCR Text Extraction

BrowseReporter extracts and indexes text from every screenshot, transforming captured screen activity into searchable, exportable records instead of static image files.

 

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How screenshot OCR text extraction works in BrowseReporter

Screenshot OCR (Optical Character Recognition) is a BrowseReporter capability that identifies and indexes text that shows within screenshots. This makes it possible to search, review, and act on information that would otherwise remain locked inside image files.

Searchable screenshots

Extract and index text from every screenshot, so captured screen activity becomes searchable and easier to work with.

Find content fast

Locate relevant screenshots using keywords, users, groups, or date ranges instead of opening captures one at a time.

Built for review

Speed up investigations, productivity reviews, and compliance checks with fast and accurate search results.

AI-assisted foundation

An OCR-enabled framework that delivers text extraction today while supporting future capabilities such as sensitive data detection and redaction.

Why Screenshots Are Hard to Search Without OCR

Without OCR, screenshots function primarily as visual records. Finding specific information across thousands of screenshots can be slow and time-consuming, limiting the value of the data you’ve captured.

Text trapped in images

Text remains inaccessible to search when it exists only within screenshot images.

Slow manual review

Reviewers often need to open and inspect screenshots individually to find relevant information.

Hard to scope at scale

Compliance, security, and operations teams need a faster way to search content across users, groups, and time periods.

An exact match isn't enough

Text extraction can vary slightly between screenshots. Flexible search options help surface relevant results even when exact matches aren’t available.

Built to Make Screenshot Text Searchable

Make screenshots searchable

Turn screenshot content into searchable records instead of depending solely on visual reviews.

Speed up investigations

Help reviewers find relevant screenshots through extracted text rather than manually scanning images.

Extend screenshot value

Unlock more value from screenshot data across compliance, productivity, security, and business workflows.

So, What’s Included?

AI-assisted OCR extracts and indexes screenshot text within real time while providing the search flexibility and administrative controls teams need. Filter by area below.

Search & Review

AI-assisted text extraction

Extracts and indexes text from screenshots, creating a foundation for future sensitive information workflows.

Indexed, searchable content

Transforms screenshots into searchable records so users can find evidence through keywords instead of manually reviewing images.

Flexible match modes

Support exact matches, contains all, contains any, partial matches, fuzzy search, and regex patterns for more accurate results.

Operations

Real-time cloud processing

Processes screenshots in real time through a dedicated cloud-based service designed to handle scale while maintaining performance and reliability.

Admin configuration & toggles

Manage OCR through configurable settings, feature toggles, and group-level controls to guarantee it aligns with your monitoring requirements.

Less manual data entry

Extract text directly from screenshots to reduce manual copy-paste and minimize human error.

Collaboration

Tag, comment & deep-link

Teams tag, comment on, and deep-link to specific extracted text segments instead of sharing whole images.

Pattern & anomaly discovery

Makes screenshot content searchable and easier to analyze, helping teams identify trends, patterns, and unusual activity across large volumes of captured data.

Screenshot OCR Search Use Cases

Find text within captured screen activity using keywords, users, groups, and date filters, then review and export matching results when needed.

Find a known phrase or identifier

Search for customer names, account numbers, internal references, or other text captured in screenshots.

Scope to a team or population

Combine OCR search with user and group filters to investigate activity across departments, teams, or specific employee groups.

Confirm why a result matched

Review extracted text alongside the original screenshot to quickly validate search results before taking action.

Export for the record

Export screenshots and search results to PDF for compliance reviews, audits, investigations, or case documentation.

Benefits of OCR Screenshot Text Extraction

OCR search turns image content into searchable, filterable data, while administrators keep control over when and where it runs.

Faster search & review

Indexed text helps users find relevant screenshots in seconds instead of manually reviewing large volumes of images.

More relevant results

Multiple search methods, including exact, partial, fuzzy, and regex matching, support the way people naturally search for information.

Cloud availability

Cloud deployment makes OCR accessible across more environments devoid of requiring additional infrastructure.

Operational control

Enable OCR through administrative settings and group-level controls whilst maintaining dependency on screenshot capture policies.

Governance alignment

OCR data follows configured retention policies to help organizations support compliance and data governance requirements.

Better collaboration

Teams can work from searchable evidence instead of sharing and reviewing screenshots manually.

Built on the differentiators teams choose CurrentWare for

Every capability ships on the same foundation, flexible deployment, privacy-first oversight, and pricing you can see before you talk to sales.

On-premises or cloud Deployment

Keep monitoring inside your own network or run it in the cloud. Your data stays where your policy requires.

Proportionate by design Privacy-first

Role-based access, granular controls, and configurable retention keep oversight transparent and defensible.

Published up front Transparent pricing

Pricing is public. See plans and pricing without waiting on a quote.

Built to support compliance across regions

USA · ECPA & state laws (CCPA/CPRA, BIPA)

Canada · PIPEDA

UK · UK GDPR & ICO guidance

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Searchable evidence, with compliance built in

Convert screenshots into searchable, exportable evidence for investigations, audits, and compliance reviews. Role-based permissions, configurable retention settings, and detailed activity records help organizations control who can access captured data and how long it is retained.
Configure monitoring to support frameworks such as HIPAA, SOC 2, PCI DSS, and GDPR while continuing the documentation necessary for audits and regulatory reviews.

Configurable to support:

HIPAA

(Health Insurance Portability and Accountability Act)

SOC 2

(System and Organization Controls 2)

PCI DSS

(Payment Card Industry – Data Security Standard)

GDPR / UK GDPR

(General Data Protection Regulation)

How Customers Use Currentware

Discover how organizations use CurrentWare to improve visibility, strengthen compliance efforts, and manage employee activity more effectively.

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Featured resources

Helpful guides, templates, checklists, and planning resources to support your monitoring strategy and rollout.

Learn More About Screenshot Monitoring and OCR

Explore guides and articles on reviewing screen activity, detecting insider threats, and building a defensible monitoring strategy.

How to Check Activity on a Computer

Learn different ways to review computer activity, from built-in operating system tools to enterprise monitoring solutions, and understand what separates basic tracking from enterprise-grade visibility.

Examples of Data Theft by Employees

Explore real-world insider data breach examples and learn how monitoring and device control strategies can help reduce risk.

Insider Threat Program Guide

A workable framework covering program structure, stakeholder responsibilities, monitoring practices, and legal considerations.

Read more on the blog

Popular Support Articles

Capture Screenshots

Configure website, application, and scheduled screenshot captures, review screenshots in different views, and manage storage with automatic cleanup settings.

Live Capture

View user screens on demand in near real time and save images for later review.

How Much Data Does BrowseReporter Keep?

Learn how retention settings work and how captured data, including OCR text, is stored and managed over time.

Visit the Help Center

Keep reading

Articles

Frequently asked

Frequently Asked Questions

It uses AI-assisted OCR to extract and index the text inside screenshots, so captured screen activity becomes searchable and filterable rather than static image evidence.

This release is cloud-specific.

Exact, contains all, contains any, partial, fuzzy, and regex-based matching.

Yes, results and screenshots can be exported to PDF for audit, compliance, or case documentation.

Yes, OCR search can be combined with group and user filters and narrowed by date range.

Yes, OCR is governed by feature toggles, admin configuration, and group-level enablement, and depends on screenshot capture being enabled.

No, PII redaction is a separate future initiative; current screenshot functionality does not redact any PII.

No, OCR of past screenshots is out of scope for this release.

OCR text and related artifacts follow your configured retention periods, keeping the feature aligned with data governance.

Roll out screenshot policies by category

Start a free trial or book a demo to apply screenshot rules across whole categories of sites in a single configuration.

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