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Optimize Licenses, Forecast Spend, and Stay Compliant
Cost Insights helps you reduce software waste, ensure license compliance, and right-size subscriptions for smarter SaaS spend management.
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Trusted by 100,000+ professionals in 55 countries.
*No credit card required · 14-day free trial · Easy setup
Less Spend
Productivity
Compliance
CurrentWare’s Cost Insights enables you to optimize software licensing and reduce costs by monitoring user activity. Unlike manual audits or error-prone spreadsheets, Cost Insights provides a streamlined, data-driven approach to SaaS spend management.It helps you gain visibility into whether your purchased software is being actively used, enabling informed decisions on license allocation.
Monitor both web-based SaaS applications and installed desktop software. Get accurate data on who’s using what, when, and how often.
Make informed decisions on license allocation based on actual usage data, not guesswork or outdated spreadsheets.
Stay compliant with automated alerts and precise reporting. Prevent costly audit penalties before they happen
Are you overpaying for software licenses you don’t use? It’s a common problem. Research shows up to 48% of software spend gets wasted due to unused licenses and a lack of visibility into actual software utilization. Without clear insights, organizations often acquire excess licenses, leading to significant unnecessary expenses.
Wasted Software Spend (200 + Employees)
Average annual software waste for enterprise organizations (200+ employees)
Organizations that acquire excess licenses due to poor visibility
Transform your software asset management with actionable insights and automated optimization
Make informed decisions to renew, upgrade, or discontinue licenses based on actual usage data. Group apps and track entire suites with our bundled view to identify cost-saving opportunities.
Track actual usage to pinpoint unused licenses: Identify underutilized or inactive software licenses by monitoring user interactions with both web-based SaaS applications (e.g., Microsoft 365, Slack, Salesforce) and installed desktop software (e.g., Adobe Creative Cloud).
Prevent costly audit penalties with precise compliance reporting. Get proactive email alerts when usage exceeds license limits.
Analyze historical data to predict future software expenses. Plan effectively by understanding adoption trends and adjusting budgets accordingly.
Before implementing CurrentWare, Cushing Terrell faced several challenges related to software management
While they could generate basic inventory reports, they lacked insight into whether applications were actively used or how often.
The absence of clear usage data made it challenging to assess the necessity of licenses, particularly with the rise of subscription-based pricing and increasing annual costs.
Collecting software usage data was a slow and fragmented process.
By adopting CurrentWare, Cushing Terrell achieved significant positive outcomes
Accurate usage data enabled the team to determine if software licenses were truly needed, leading to measurable cost savings. They gained clear evidence to reduce license counts, prevent unnecessary renewals, and negotiate more favorable contracts.
The process of gathering software usage data was streamlined, with all information now available in one centralized system, enhancing both speed and accuracy.
Cushing Terrell’s implementation of CurrentWare led to the following key achievements: Secured a more robust, specific, and centralized solution for software management.
Gained critical visibility and efficiency through application usage tracking, centralized reporting, and rapid insight generation
Streamlined data collection, moving from a fragmented process to a unified system.
Empowered their team with data to make smarter decisions regarding software spend.
Get up and running in minutes with our streamlined three-step process
Visualize cost-saving opportunities clearly. Track license utilization rates and identify unused licenses at a glance.
Detailed visibility into software spend & usage
Accurate data-driven insights for reporting
Streamlined license management
Visualize cost-saving opportunities clearly. Track license utilization rates and identify unused licenses at a glance.
Visualize cost-saving opportunities clearly.
Track license utilization rates and identify unused licenses at a glance.
Receive proactive email notifications for license renewals. Get monthly reports delivered automatically.
Receive proactive email notifications for license renewals and potential compliance risks.
Get monthly reports delivered automatically on regular intervals.
The most comprehensive software asset management solution trusted by industry leaders
Seamlessly integrates with your existing IT asset management systems. No disruption to current workflows.
Get instant visibility into software usage patterns and cost-saving opportunities as they happen.
Complete peace of mind with automated compliance monitoring and audit-ready reporting.
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Frequently asked
CurrentWare Cost Insights is an advanced software license optimization suite built for IT, finance, and procurement teams. It unifies cost attribution, usage analytics, compliance monitoring, and renewal intelligence into a single dashboard. By mapping actual software usage to licensing costs, it helps organizations maximize ROI, reduce waste, and streamline license lifecycle management.
Yes, absolutely.
Based on the product information, CurrentWare is designed to track both web and desktop application usage comprehensively.
This capability is primarily handled by its BrowseReporter module, which allows you to:
The software provides detailed reports and dashboards that show time spent on specific websites and applications, helping organizations manage productivity, enforce acceptable use policies, and enhance security.
Cost Insights analyzes per-user and per-department software usage, highlighting underutilized or idle licenses. It provides actionable recommendations, such as downgrading license tiers, switching to pay-per-use models, or consolidating duplicate tools, to reduce overspending. Customers typically achieve a 15–30% reduction in licensing costs within the first quarter.
Usage forecasting uses historical activity patterns and growth trends to predict future license demand. For example, if Jira usage grows steadily, CurrentWare may recommend budgeting for additional licenses in Q3. This prevents last-minute purchases and improves budget accuracy.
Cost Insights categorizes users into power, casual, and inactive groups using behavioral patterns like hours of usage, file titles, and activity windows. For example, if a user hasn’t launched Photoshop in 60 days, the system recommends a downgrade or license removal, improving cost efficiency.
Yes, it does.
Think of it this way: CurrentWare shows you what software people are actually using versus what you’re paying for.
Before you renew a contract, you can see:
This helps you stop paying for licenses you don’t need and gives you proof to negotiate a better deal.
Unlike ActivTrak, which relies on PowerBI templates and lacks real-time license monitoring, CurrentWare provides turnkey, native features such as ROI-based cost modeling, usage forecasting, real-time overage alerts, and workflow-aware analytics. There’s no need for complex integrations or third-party tools like BigQuery, everything is built-in and ready to use.
CurrentWare is purpose-built for mid-market IT asset managers, finance controllers, procurement leads, and CISOs. It helps them eliminate wasteful spending, proactively manage compliance, and make data-backed decisions for software purchasing and renewals. It also enables shadow IT discovery and provides departmental cost center insights.
Ready to Cut Your Software Costs by 40%
Join thousands of companies already saving millions with CurrentWare’s Cost Insights. Start your free trial today and see immediate results.
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