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Supporting Privacy, Security, and Accountability in Workforce Monitoring
The General Data Protection Regulation (GDPR) governs how personal data is processed in the European Union and European Economic Area (EU/EEA).
GDPR applies to the processing of personal data of individuals in the EU/EEA in the circumstances set out by the Regulation, including certain organizations established outside the EU.
For organizations that monitor workforce activity, GDPR introduces strict requirements around lawful basis, transparency, proportionality, data minimisation, and security.
CurrentWare provides tools that can support elements of an organization’s privacy, security, and data governance programme. However, GDPR compliance depends on how the software is configured, the organization’s lawful basis for processing, and its broader governance framework.
CurrentWare enables organizations to implement controls that align with GDPR principles, particularly around accountability, security, and data governance.
CurrentWare provides visibility into workforce activity across endpoints, helping organizations:
This visibility can assist organizations in meeting GDPR accountability requirements under Articles 5(2) and 24, when implemented appropriately.
CurrentWare empowers you to champion Data Protection by Default. Upon deployment, you can configure your baseline settings to ensure only strictly necessary data is collected from the outset. CurrentWare empowers you to champion Data Protection by Default. Upon deployment, you can configure:
These controls enable organizations to align monitoring practices with the GDPR principles of necessity and proportionality.
CurrentWare supports appropriate, risk-based technical and organizational measures aligned with GDPR Article 32 concepts, including:
These capabilities help organizations reduce the risk of unauthorised access, alteration, or disclosure of personal data.
For organizations managing distributed teams, CurrentWare provides visibility into remote and hybrid workforce activity.
When used responsibly with robust data minimization, this can support:
All monitoring must be implemented in accordance with applicable employment and privacy laws in the relevant jurisdiction.
CurrentWare includes monitoring capabilities that must be deployed with careful governance.
Organisations using monitoring tools must ensure that processing is:
Based on a valid lawful basis(such as legitimate interests
Note: “employee consent” is generally invalid due to the employer-employee power imbalance
Governed by defined retention and access policies
Failure to meet these requirements may result in non-compliance, regardless of the technology used.
CurrentWare offers screenshot monitoring as an optional feature.
This capability should be used only in limited, justified scenarios, such as:
It should not be deployed as a default monitoring control.
Where screenshot monitoring is considered, organizations should:
In the event of a suspected incident, CurrentWare can support:
These capabilities can assist organizations in:
Organizations remain responsible for meeting GDPR breach notification requirements under Articles 33 and 34.
Technology alone is not sufficient for GDPR compliance.
Organizations must also implement appropriate organizational measures, including:
CurrentWare can support these efforts but does not replace them.
CurrentWare can support elements of an organization’s privacy, security, and data governance programme.
However, the use of CurrentWare does not, by itself, ensure GDPR compliance.
Compliance depends on:
Organizations should consult legal and compliance professionals to ensure their implementation aligns with applicable regulations.
GDPR requires organizations to balance operational visibility with individual privacy rights.
CurrentWare provides tools that enable organizations to:
When combined with appropriate legal, organisational, and technical measures, these capabilities can form part of a responsible and compliant workforce monitoring strategy.
Tailored controls that help you meet industry standards, boost efficiency, and protect sensitive data across remote and in-office teams.
HIPAA-ready controls to protect PHI with USB management and insider-threat visibility.
Cybersecurity and policy enforcement aligned to NIST 800-171 and CMMC.
Keep client data protected, billable hours productive, and software costs in check.
Productivity monitoring and internet visibility for both the shop floor and back office.
Enforce access policies and protect sensitive financial data with audit-ready trails.
CIPA-compliant web filtering to qualify for E-Rate and keep students safe online.
Track unproductive web browsing and idle time to detect time-wasting
Deliver the monitoring, data-loss prevention, and web filtering your clients need, now with faster deployment, and easier management.
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Discover how organizations use CurrentWare’s employee monitoring software to improve visibility, strengthen compliance efforts, and manage employee activity more effectively.
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CurrentWare works alongside the identity, security, and directory tools you already use, including support for SAML, OIDC, and CEF standards. Cloud connectors are on the way.
Frequently asked
Most employers rely on legitimate interests (Article 6(1)(f)), not consent, because of the workplace power imbalance. This requires a Legitimate Interests Assessment testing purpose, necessity, and proportionality.
A DPIA is mandatory for high-risk monitoring (e.g., covert or continuous) and recommended otherwise. Employees must be informed beforehand. Covert monitoring is only justifiable in narrow cases like suspected crime. EU member states may add rules, such as works council approval in Germany. CurrentWare’s retention limits, scheduled tracking, exclusions, and role-based permissions support proportionate setups, but the legal basis is the employer’s responsibility. Seek legal advice before deployment.
Admins can run reports filtered to a single user and export them as PDF or CSV to answer an access request. They can also give employees their own End-User Reports showing their website and application activity. For erasure requests, admins can permanently delete a specific user’s tracked data for a chosen date range. When CurrentWare data is hosted in your own database (on-premises or self-hosted), your team handles the request directly without involving CurrentWare.
CurrentWare lets you collect only what you need and keep it only as long as your policy allows. You can switch off tracking features you don’t need, limit monitoring to working hours, and exclude specific users. Screenshots can be triggered only by specific websites or apps instead of running continuously.
The Auto Delete Scheduler removes URL, application, bandwidth, and device data older than your retention period, and screenshots can be auto-deleted after a set number of days. Operator permissions limit who can see the data. You still need to define and document the retention rules themselves.