Healthcare Data Security Solutions for Protecting Health Information

CurrentWare’s technical safeguards provide critical security controls for protecting health information and improving healthcare data security.

  • Protect Sensitive Patient Data
    Ensure the confidentiality, integrity and availability of e-PHI with advanced visibility and control into employee computer activity
  • Insider Threat Monitoring
    Intuitive user activity reports make it easy to monitor for high-risk activity including unauthorized portable storage devices 
  • Meet Regulatory Compliance Requirements
    Prevent insecure ePHI movement to ensure compliance with security frameworks such as the HIPAA Security Rule, HITECH, and HITRUST

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Protect Healthcare Data Against Theft to Insider Threats

Use CurrentWare’s data protection solutions to protect sensitive patient data, electronic health records, and personally identifiable information against data breaches to insider threats.

  • Collect evidence of data exfiltration and potential data breaches
  • Prevent the use of unauthorized USB storage devices
  • Trace user activity across all of your organization’s endpoints

Prevent Data Breaches to Unauthorized Cloud Services

Having sensitive data stored on cloud services is a significant data loss risk. Control access to cloud apps and websites with CurrentWare.

  • Block insiders from accessing cloud applications
  • Effortlessly block millions of websites across 100+ URL categories
  • Take control over data movement by blocking data egress points

Monitor Users for Events That Pose Risks to Medical Data

Your data security depends on complete visibility into how your user accounts are interacting with your systems. CurrentWare helps provide visibility into risky behavior with intuitive user activity reports.

  • Get alerts of high-risk user events and other security risks
  • Monitor for attempts to access dangerous websites, use applications that are associated with ePHI, and other high-risk activities
  • Alert your network administrator, IT department, and other trusted users when high-risk events occur
Screenshot of AccessPatrol's email alerts with alerts for USB file transfers and use of blocked devices
central management console for AccessPatrol endpoint security solutions

Centralized Management for Scalable Data Protection

Implement data security policies from the convenience of a central web console. Easily monitor and control your entire workforce in just a few clicks.

  • Monitor & control each managed endpoint device from a central  management console
  • Place users/PCs in their own policy groups to apply a unique security policy to them
  • Integrate with Active Directory to import & sync your Windows users to the CurrentWare Console
First choice health

Case Study

First Choice Health Protects Medical Data
& Meets HIPAA Compliance

“With CurrentWare we’re certain we’re meeting today’s cybersecurity standards whilst maintaining immediate, reliant access to patient records so we can keep delivering a high-quality service to our clients.”

First Choice Health Headline Image

The Critical Role of Healthcare Data Security Solutions

The health and human services industry has a duty of care to ensure the confidentiality, integrity and availability of electronic protected health information.

Prioritizing healthcare cybersecurity is essential for patient safety. Without adequate security measures to restrict access to patient records and protect healthcare networks against cyber attacks, threat actors can commit fraud or worse—shut down healthcare facilities altogether.

To ensure the safety of patient information, healthcare data security and compliance risks need to be mitigated every step of the way.

CurrentWare’s healthcare data security solutions provide critical security controls that healthcare organizations need to protect ePHI against insider threat risks.

Why Use Data Loss Prevention Software

35% of Healthcare employees have stolen work-related documents before leaving or after being dismissed from a job. 1

Prevent insider data theft by restricting access to data egress points including cloud storage, webmail, and portable storage.

52.7% of fraud incidents within the healthcare sector involve the theft of customer data. 2

Healthcare organizations must monitor and restrict their trusted insiders to limit the potential for patient data to be abused.


Over 93% of healthcare organizations experienced a data breach between July 2016 – November 2019 3

300M+ records have been stolen from 2015-2019, affecting about one in every 10 healthcare consumers.

How to Improve Healthcare Data Security With CurrentWare

The software solutions in the CurrentWare suite provide healthcare organizations with critical security controls for managing healthcare technology use. HIPAA security officers can rest assured that all of the devices on their network are being consistently monitored and managed without the overhead associated with manually managing devices.

Block & Audit Removable Storage Devices

Control who can use portable storage devices and set USB security policies to limit what devices are allowed. Monitor data transfers and other file operations to removable media.


Prevent Data Leaks to Cloud Storage

Use web filtering and application blocking policies to stop unauthorized cloud storage use. Protect sensitive corporate data from being uploaded to unsanctioned file sharing sites.

CurrentWare’s web content filtering features allow administrators to manage the content permissions of every user, device, and department on the network. Configure application and internet access permissions with convenient centrally-managed whitelists and blacklists.

Protect Sensitive Data Against Malware

Stuxnet and other malicious software can be spread by infected USB flash drives. Block high-risk websites and USB devices in your network to protect data against malware.

Audit User Activity for Insider Threat Risks

Monitor computer activity on the network to detect employees engaging in suspicious behavior.

Alert security personnel and managers when employees attempt to use unauthorized USB devices on endpoints, transfer sensitive files to external storage devices, or use personal cloud storage accounts on company endpoints, or use software applications that are associated with ePHI.

Granularly Restrict Data Transfers

Go beyond simply blocking unauthorized USB devices; keep data safe from trusted devices, too. Block file transfers to portable storage devices based on file extension and file name.

Block High-Risk Network Ports

Block unused TCP/UDP ports to reduce the attack surface of your network. Mitigate the threat of data leakage over FTP, SFTP, IRC, and other high-risk network ports.

Assign Granular Device Permissions

CurrentWare’s data loss prevention software policies can be customized to fit the needs of each user, computer, and organizational unit in your environment.

Granular configurations based on devices, users, workgroups, and other organizational units allow healthcare organizations to establish security policies that protect EHRs and ePHI without interrupting the efficiency of patient care.

Policy configurations can be extended offsite for mobile medical workers using laptops to access the network.

Data Loss Prevention for Remote Workers

CurrentWare is the best data loss prevention solution for remote workers. The client agent ensures that security policies are enforced even when endpoints leave the network.


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Discover Our Products

CurrentWare’s technical safeguards provide an added layer of security for protecting sensitive patient data covered under data protection and privacy regulations such as HIPAA, PIPEDA, and GDPR.

Employee Monitoring

BrowseReporter is a versatile employee monitoring software to track productivity and efficiency.

Easily monitor web browsing and application usage with intuitive user activity reports and dashboards.

✓ Make informed decisions with user activity monitoring

✓ Detailed evidence of web activity, the perfect tool for enforcing internet use policies

✓ Automatically capture screenshots of employee desktops

Web Filtering

BrowseControl is an easy-to-use website blocking software for restricting internet access.

Enforce internet use policies, block distracting websites, and improve internet security with granular internet access control policies.

Block websites based on URLs and content categories

Prevent users from running certain programs

Control internet access with allow and block lists

Device Control

AccessPatrol is a data loss prevention and USB control software to protect sensitive data against theft to portable storage devices.

Block USB devices and other peripherals to mitigate the threat of USB malware and data leakage.

✓ Block USB devices, network storage, & other peripherals

✓ Get alerts of USB file transfers and device use

✓ Block file transfers based on name and filetype

PC Power Manager

enPowerManager is an effective solution for remotely managing PC power policies across an enterprise to conserve energy and reduce costs.

With a simple click of the mouse computers can be remotely shutdown or booted automatically at different times during the day.

✓ Remotely schedule and manage computer power states

✓ Configure advanced power policies for all users

✓ Track logon, startup, and shutdown activities

Get All 4 Modules in the CurrentWare Suite

Employee Monitoring, Web Filtering, PC Power Management, & USB Control Software

Improve employee productivity, data security, and business intelligence with advanced awareness and control over how technology is used in your organization.

Each module operates from the same central console, allowing you to easily manage the entire CurrentWare Suite from the convenience of a web browser.

✓ Get an advantageous price starting at $8.99 USD when you purchase all four modules as a bundle

✓ Seamlessly add new modules without redeploying the clients

✓ Includes BrowseReporter, BrowseControl, AccessPatrol, and enPowerManager

Flexible Deployment Options
On-Premises | Remote Workers | Self-Managed Cloud

Improve Productivity & Security in 3 Simple Steps


Download the Free Trial

Get started today with a free fully-functional 14-day trial of the CurrentWare Suite. No credit card required to sign up!


Deploy the Software

Install the Console & Server on a computer, server, or a cloud platform of your choice. Then deploy the Clients to your users’ computers.


Manage your Users

Organize your users/computers with AD sync or configure custom policy groups. Apply policies and run on their computer activities.


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Fully functional. Easy to use. Install in minutes.

Check Out Our Great Reviews on Capterra!

AccessPatrol is a magical weapon with cutting-edge capabilities that protects your computer from untrusted USB devices. If an unauthorized device is attached it will warn the company immediately.

Md Jahan M, Digital Marketing & Full Stack Specialist
Internet Industry, 10,001+ employees

[AccessPatrol] has been a great benefit to secure USB devices and access to company computers. We now have the ability to secure machines that otherwise would have been exposed to threats.

Jordan F., Senior IT Specialist
Machinery Industry, 1001-5000 employees

Data leaks have been thwarted by Accesspatrol. When an unauthorized device is detected, an email alert is sent immediately. It enables real-time audit reports on accessed and blocked devices.

Karen M., Senior Director of Marketing
Construction Industry, 10,001+ employees

We have experienced data leaks by dishonest employees in the past and AccessPatrol has helped us avoid them and work with greater security and peace of mind for us and our customers.

Julio V., Head of Information Technology
Financial Services Industry, 10,001+ employees

Free removable media policy template from CurrentWare

Removable Media Policy

Download this USB data security policy template to prevent data leakage to USB flash drives and other removable storage devices.

  • Set data security standards for portable storage
  • Define the acceptable use of removable media
  • Inform your users about their security responsibilities

Data Loss Prevention Features

Category Filtering

Block Endpoint Devices

Protect your network from endpoint attacks by restricting device access.

URL Filter

Block Malicious Websites

Prevent users from accessing malicious websites that are susceptible to malware attacks.

Category Filtering

Report on Endpoint Activity

Report on file transfer and endpoint devices that were connected to your network.

Internet Scheduler

Temporary Access

Use the Access Code Generator to provide temporary access to peripheral devices.

Centralized Console

USB File Transfer Permissions

Control the flow of data to USBs. Configure read-only, no access, or full access policies.


Block Smartphones and Tablets

Prevent users from connecting iPhones, iPads, Android devices, and more.

Application Blocker

Turn Internet Off

Turn the Internet off completely to prevent online file transfers or uploads of data.

Email Report

Block Computer Programs

Prevent users from using unauthorized or malicious computer programs.


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Best Practices for Healthcare Data Security

Healthcare organizations need to implement administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits.

Follow these best practices to improve the cybersecurity posture of your health and human services organization.

security compliance audits - 7 tips to meet compliance from CurrentWare

Perform Regular Risk Assessments

“The overwhelming majority of organizations (91%) claim they store sensitive and regulated data only in secure locations.

However, this confidence is clearly misplaced, since 24% of them admitted discovering such data outside of designated secure locations in the past year… About the same percentage of them reported that their IT staff granted direct access to sensitive and regulated data based solely on a user’s request in the past year.

Not surprisingly, 54% of these organizations suffered audit findings and fines for non-compliance.”2020 Data Risk & Security Report, Netwrix

Understanding how your existing infrastructure could be damaged or exploited is essential for mitigating any potential risks.

Each security risk your organization faces will have..

  • An asset to protect
  • A threat that could exploit the assets
  • Vulnerabilities that make an exploit feasible

Using a risk management framework such as those from the National Institute of Standards and Technology (NIST) or the International Standards Organization (ISO) is valuable for ensuring that your internal assessments and security audits address the key elements of risk that your healthcare organization could face. 

Security auditing needs to be an ongoing process. New threats and vulnerabilities are constantly emerging; meeting compliance objectives for the Health Insurance Portability And Accountability Act (HIPAA) and other frameworks is only part of the picture.


A hand motions to press a cell phone. A glowing lock icon floats above them

Put Data Encryption in Place

Healthcare organizations need to ensure that any healthcare data is automatically encrypted and access to it is restricted to those with a decryption key. This ensures that in the event of a data leak no unauthorized parties can read the sensitive data.

Not all encryption is created equal, either. Many encryption methods have files encrypted while in transit and at rest, but decrypted while in use. This offers insiders and hackers numerous chances to steal unencrypted data. 

For optimal encryption, consider the use of Fully Homomorphic Encryption (FHE). FHE allows data manipulation by authorized parties while it is still encrypted, reducing the amount of time the data is exposed.

FHE also makes it possible to selectively restrict decryption capabilities, allowing users to only view the parts of a file that they are authorized to see and that are required for them to perform their jobs.

Note: If you would like to implement BitLocker to encrypt data on a portable storage device, AccessPatrol will continue to authenticate your encrypted devices and block unauthorized peripherals.

Man giving a presentation

Educate Employees on Security Rules

Employee training is an essential part of any cybersecurity strategy. Healthcare employees must understand their part in protecting medical records from a day-to-day security perspective.

Despite the critical role the employee training has in protecting patient data, 24% of healthcare workers in a 2021 report by Osterman research stated that they had not received any security or privacy training from their employers.

When employees are not aware of their security responsibilities and vulnerabilities they are far more likely to put sensitive information at risk through improper data handling, a greater chance of falling for phishing and social engineering attacks, and other threats.

Healthcare employee security training must include:

  • Their responsibilities when handling protected health information
  • The most common security threats they’ll be vulnerable to when using computer systems
  • The approved channels they must use to transmit protected health information
  • Phishing awareness training to help them identify and respond to malicious emails
  • Physical security protocols
  • Authentication security: Why they must not share passwords, how to safely store passwords, how to use MFA such as hardware tokens, etc
  • Security policies such as acceptable use of the internet policies and a removable media policy

Implement Access Control Measures

Access control is a data security procedure that gives healthcare organizations the ability to control who has access to their resources and healthcare data. Secure access control uses policies to confirm users are who they say they are, and it makes sure users are given the proper access levels.

A computer security concept known as the principle of least privilege (POLP) restricts users’ access rights to only those that are absolutely necessary for them to perform their jobs. Users are only allowed to read, write, or execute the files or resources they need in order to complete their tasks.

Employee Monitoring - Application & Internet Usage

Monitor Employee Computer Activity

According to Verizon’s Protected Health Information Data Breach Report (PHIDBR), from 2016-2018 58% of data loss events in the healthcare industry involved insiders, making insider threats the greatest cybersecurity threat to healthcare during that period.

Worse yet, a study by BusinessWire shows that almost three-quarters (74%) of organizations have experienced breaches because of employees breaking security rules.

To detect insider threats, healthcare entities need to monitor how their employees interact with sensitive information and the systems that interact with them.

Areas to monitor include:

  • Incidents of personal health information being transferred to portable storage devices
  • The anomalous use of software that is associated with personal health information
  • Visits to high-risk websites including cloud storage, personal email, and sites that are categorized as malicious
cybersecurity expert on a laptop ion front of servers

Maintain Backups of Patient Data

While data security is paramount, healthcare organizations also need to ensure that the sensitive data in their custody is accurate and available. 

If healthcare data is not accurate and readily available it can severely negatively impact the quality of patient care.

With the rise in ransomware attacks against healthcare organizations it’s more important than ever that security teams maintain and validate data backups on a regular basis. They must also ensure that data is kept in a secure and centralized location so it can be readily accessed by healthcare providers.


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CurrentWare’s Healthcare Data Security Solutions FAQ

Can I Use Your Data Loss Prevention Software With Remote Workers?

Yes. CurrentWare’s data loss prevention software solutions support a variety of deployment options that allow you to control USB devices, block websites, and monitor user activity no matter where they are.

To learn more about using data loss prevention with remote workers, visit this article:

How to Set Up Data Loss Prevention Software for Remote Teams

Are There Any Limits to the Free Trial?

The free trial of our data loss prevention software is fully functional. You can deploy it on up to 10 computers for 14 days. If you need more time or more computers to properly evaluate the best data loss prevention software for your organization, reach out to our support team.

Will My Employees Know They Are Being Monitored?

As with any CurrentWare Suite product, your organization is in control of how visible the data loss prevention software is.

The CurrentWare software client operates in stealth mode by default.

In stealth mode, the CurrentWare software client is not visible in the system tray or control panel of the user’s computer. Your users will not be able to uninstall the program or stop it without administrator privileges.

If you would like your users to be aware that they are being monitored, you can choose to show the CurrentWare software client in their system tray by enabling it in the client software settings.

AccessPatrol does not disclose when its USB activity monitoring feature is active. When your employees attempt to use an unauthorized USB device they can be presented with an optional warning message.

When BrowseControl blocks a website you can choose to show a warning message, redirect to another website, or simply have the connection fail.

When monitoring user activity with BrowseReporter you can choose to enable the End-User Reports feature to provide users with access to their activity data. You can also display optional notifications that periodically remind them that they are being monitored.

Does CurrentWare Have Access to Employee Data?

No. CurrentWare’s user activity monitoring and data loss prevention solutions do not send your user’s computer usage data to CurrentWare. They are installed and managed by your organization.

All of the data collected by CurrentWare’s software is stored on a database that is installed in your organization’s network or on a virtual machine provided by a cloud service provider of your choice.

For more information please refer to our Terms of Service

What is Data Loss Prevention (DLP)?

Data loss prevention (DLP) is a set of tools and processes that prevent confidential data from being leaked, deleted, or misused.

DLP tools work to detect and prevent sensitive data from leaving the network. To protect the confidentiality and security of data, DLP software stops employees and other end-users from copying sensitive data to unauthorized USB drives.

The security policies defined by DLP software helps to prevent end users from accidentally or maliciously sharing data that could put the organization at risk.

Can I Set Unique Device Restrictions for Different Computers or Users?

Yes. You can assign unique security policies for each computer, user, department, or other organizational unit (OU) in your company.

To do this, CurrentWare allows you to create group folders with separate policies. This feature is perfect for restricting users while providing greater access for trusted administrators.

In terms of device control, you can also use the access code generator to temporarily grant access to all peripherals or use the device scheduler to automatically allow/block devices at specific times.

In terms of internet and application restriction, you can use the internet scheduler and app blocker scheduler to temporarily allow access to blocked websites and applications at specific times.

Can I Block Specific File Types from Being Transferred?

Yes. CurrentWare has the ability to prevent your end-users from copying specific files to their storage devices. These file transfer restrictions can be configured based on the file name or file extension.

The file transfer blocking feature can also be used on devices that are on the Allowed List. This lets you provide access to company-authorized USB devices while still protecting the sensitive data in your network against exfiltration to portable storage hardware.

Who Uses This DLP Solution?

CurrentWare has a global client base across a variety of industries including government, healthcare, finance, nonprofit, and manufacturing.

CurrentWare’s customers use our computer monitoring, web filtering, and data loss prevention solutions to protect their business against time theft, data leakage, and web-based threats by monitoring and controlling computer usage.

Learn more by reading our customer case studies.

How Can I Start Protecting Sensitive Data?

  1. Download & install CurrentWare
    Download the files for your free trial. On the administrator’s computer, run CurrentWare.exe to begin the installation of the endpoint security solutions.
  2. Deploy the security software clients
    Deploy the CurrentWare software client (cwClientSetup.exe) on all the computers you want to control. You can deploy the software client with a local install or by using Active Directory, SCCM, or our built-in remote deployment tool.
  3. Monitor & control your endpoint devices
    After the installation, you will see all of your user’s computers on the CurrentWare Console. From this console, you can generate detailed reports on your user’s activities and assign data loss prevention policies to protect data against insider security threats.

Is This a Cloud Product?

The CurrentWare Suite can be deployed on-premises or on a cloud platform of your choice. Both deployment option are compatible with remote workers with a few configuration changes.

Learn More:

How is the CurrentWare Suite Secured?

CurrentWare is committed to the security of its platform, its users and their data. 


  • All of the data collected by CurrentWare’s solutions is stored in your organization’s data center or cloud service provider; the data is not sent to CurrentWare.
  • The web console cannot be accessed without a username and password. For an added layer of authentication security you can enable two-factor authentication.
  • You can selectively enable/disable what data is tracked and delete old records automatically.


For a complete overview of the security measures that CurrentWare has in place, check out the CurrentWare platform security overview page.

Protect Your Patient’s Sensitive Information With CurrentWare

1 At a Glance: Data Loss Prevention in Healthcare – Tessian.
2 Insider Threats in Healthcare – Carnegie Mellon University 
3 Healthcare Data Breaches Costs Industry $4 Billion… – Black Book Market Research

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