Healthcare data loss prevention software
Protect patient data & ensure HIPAA compliance with CurrentWare
- Prevent sensitive data from leaving through unauthorized USB or cloud
- Block external, unauthorized file transfer
- Stay compliant with HIPAA with user-attributable audit-trail
- Deploy on-premise or cloud
4.6/5 avg.
Trusted by 100,000+ professionals in 55 countries.
No credit card required · On-premises or cloud hosted · Deploys in monitoring mode, so nothing is blocked on day one
Why Use Healthcare Data Loss Prevention Software?
Quick answer: Because your biggest ePHIR risk already has valid credentials. In healthcare, data doesn’t usually leave through a breached firewall. It is moved via USB, uploaded on a personal cloud drive, or copy-pasted into an AI chatbot by an authenticated clinician on an unmonitored device. Healthcare data loss prevention controls these exits.
Three things make it harder in healthcare than other industries:
Clinical urgency doesn’t wait for security everytime
A control that slows down your access to the patient record won’t survive contact with a ward. Whatever you deploy has to sit beside the workflow, not in front of it.
The workforce is constantly changing
Healthcare organizations rely on more than permanent employees. Locums, residents, agency workers, contractors, billing teams, transcription providers, and third-party IT staff may all need access to sensitive information. Access can be granted quickly when someone joins a team, but removing that access is often slower. If accounts, devices, or data access aren’t properly managed when someone leaves, sensitive records can leave with them.
Compliance requires proof
Healthcare organizations don’t just need policies. They need evidence that those policies are being followed. HIPAA, the NHS DSP Toolkit, and UK GDPR Article 32 all place importance on protecting sensitive information and being able to demonstrate appropriate security measures. That means knowing what happened, when it happened, and who was involved.
A policy can tell employees what they should do. Detailed logs can show what they actually did. Healthcare DLP helps bridge that gap by giving security teams greater control over how sensitive patient data is accessed, copied, transferred, and shared.
How Does CurrentWare Prevent Data Loss in Healthcare
| Protect Patient Data | Prove Your Compliance Frameworks | Eliminate Technology Waste |
|---|---|---|
|
The risk: Patient records can leave an organization through USB drives, Bluetooth devices, or cloud uploads without triggering an alert. The control: Block portable storage by default and allow only approved devices identified by their hardware ID. Control uploads, downloads, and file transfers based on file type or filename. This stops unauthorized data transfers at the endpoint instead of discovering them after the data has already left. |
The risk: Without detailed records, it’s difficult to prove how patient data is actually being handled day to day. The control: Every transfer, blocked action, and access event is recorded and tied to a specific user. Privacy teams can use these audit records to show leadership, auditors, or regulators what happened without needing a separate forensic investigation. |
The risk: Software licences are often renewed based on assumptions rather than actual usage. Unused licences can continue adding to costs year after year. The control: Application and web usage reports show what each user and department actually uses. This makes it easier to identify unused licences and duplicate tools before the next renewal. |
6 Questions CurrentWare Helps You Answer
01: Can We Prove Our Safeguards Are Actually Working?
Instead of simply having policies on paper, you can show that your controls are actually active. See device permissions by user and group, activity logs by endpoint, and reports that connect specific activity to the safeguards they support.
02: Is Patient Data Staying in the Systems We Approved?
Keep approved workflows running while blocking risky ones. For example, you can block personal cloud storage, webmail, unmanaged file-sharing services, and high-risk network ports such as FTP, SFTP, and IRC, while allowing your EHR, secure messaging, and other approved transfer methods to continue working normally.
03: If a Breach Happened Today, Could We Understand What Happened?
HIPAA gives organizations up to 60 calendar days from discovering a breach to notify affected individuals. To assess the breach, you also need to determine whether ePHI was actually accessed or acquired. Firewall logs alone often can’t answer that question. Endpoint-level file transfer records, device history, and optional screenshot and OCR evidence can help you understand what happened and determine the scope of an incident.
04: Which AI Tools Are Our Staff Actually Using?
Employees are already using AI tools. The important question is whether you know which tools they are using, which departments are using them, and whether that use follows your policies. Monitor AI usage by user and department, block unsanctioned AI tools, and keep approved tools available.
05: Are We Paying for Software Nobody Uses?
See application usage by user, department, and active time. Instead of estimating software needs based on headcount, use actual usage data when making renewal decisions.
06: Do User Controls Change When Someone Changes Roles or Leaves?
Sync users and groups from Active Directory so policies follow changes in your organization. When someone changes departments, changes roles, or leaves the organization, their controls can change with them. This is particularly important during offboarding, when the risk of unauthorized access to removable media can increase.
How CurrentWare supports HIPAA Security Rule safeguards
CurrentWare doesn’t cover the whole Security Rule. No endpoint tool does. Here’s specifically what it supports, and what it doesn’t.
| Safeguard | Citation | How CurrentWare supports it |
|---|---|---|
| Access Control | §164.312(a)(1) | Device and application permissions applied per user, group, or endpoint; access restricted to what a role requires |
| Audit Controls | §164.312(b) | Hardware, software, and procedural records of activity on systems containing ePHI: file transfers, device connections, web and app use, logons |
| Person or Entity Authentication | §164.312(d) | Activity attributed to named AD-synced user accounts, not shared machine names |
| Transmission Security | §164.312(e)(1) | Egress channels controlled: cloud upload, webmail, unsanctioned file sharing, high-risk ports |
| Device and Media Controls | §164.310(d)(1) | Removable media denied by default; approved devices registered by hardware ID; media movement logged for accountability |
| Information System Activity Review | §164.308(a)(1)(ii)(D) | Scheduled and on-demand reports of system activity, access reports, and security incident tracking |
| Log-in Monitoring | §164.308(a)(5)(ii)(C) | Logon and logoff records across endpoints, including after-hours and anomalous patterns |
| Security Incident Procedures | §164.308(a)(6) | Real-time alerts on high-risk events, plus the activity record needed to identify and document the response |
What CurrentWare does not do: encryption at rest for your EHR, backup and disaster recovery, network segmentation, email gateway security, or your risk analysis. It sits alongside those. Anyone claiming a single product covers the Security Rule is selling you something.
Four Solutions. One Unified Console.
AccessPatrol: Device Control & DLP
Control USB drives, Bluetooth, removable media, and other ways data can be transferred. Block unauthorized file transfers while keeping approved workflows available. Track file movement by user, device, filename, and action.
BrowseControl: Web & App Control
Set web and application access policies for different departments, roles, users, and devices. Block risky websites, cloud services, AI tools, and unauthorized applications across more than 100 URL categories. Apply the same acceptable use policy to employees working onsite or remotely.
BrowseReporter: Activity Analytics
Investigate incidents using activity records, screenshots, and OCR search. Use policy-based screen capture for high-risk activity and monitor AI adoption across users, departments, and approved workflows.
enPowerManager: Power & Logon Tracking
Track when devices are logged on and off. Schedule shutdowns, restarts, and other power management tasks from one console to help reduce energy use across large device environments.
CASE STUDY
First Choice Health Protects Medical Data & Meets HIPAA Compliance
With CurrentWare we’re certain we’re meeting today’s cybersecurity standards whilst maintaining immediate, reliant access to patient records so we can keep delivering a high-quality service to our clients.
Shadow AI Is a New Way ePHI Can Leave Your Organization
Consider a clinician who copies a discharge summary into a consumer AI tool to rewrite it. They may simply be trying to save time, but they could have just shared ePHI with a third party that has no BAA or contract with the organization and may have its own data retention or training policies. It may not look like traditional data exfiltration, and it may not show up in tools that only monitor email and file-sharing services.
CurrentWare approaches AI use in the same way it handles other acceptable use policies:
- Discover: Find out which AI tools employees are using and which departments and users are using them.
- Decide: Determine which AI tools are approved, such as an enterprise AI tool covered by a BAA.
- Block: Restrict unsanctioned AI tools by URL category or application for both onsite and remote employees.
- Evidence: Keep records showing that the controls were actually enforced.
The goal isn’t to ban AI altogether.
Banning AI can lead employees to find workarounds, just as completely banning USB drives can encourage people to find other ways to move data. The better approach is to provide a sanctioned way to use AI while maintaining visibility into everything outside that approved path.
How We Support Enterprise Healthcare
Same Day: Sign and Meet Your CSM
Cloud environments can be provisioned when you sign, while on-premises deployments can be set up during a single change window. You’ll have a named customer success manager responsible for your outcomes instead of being passed between a support queue. Agents start in monitoring mode, so you can see what is happening before blocking anything.
Within the Week: White-Glove Rollout
Work with our team to configure groups and policies around your existing policy model. Your IT, privacy, information security, admin, and super-user teams receive training. There is no separate implementation project or statement of work.
Ongoing: Work Toward Common Goals
Review your data together to understand what moved, what was blocked, and what should be controlled next. Get training on new features and direct access to product leadership when needed. Your feedback also helps shape the product roadmap, so you have a say before new features are built. Every stage is included in the licence. Services are included in the price.
How Does Healthcare DLP Help Increase Cost-Savings
Healthcare IT teams can use application usage data to make smarter software spending decisions.
- See what software is actually being used: Track applications by user, department, and active time.
- Identify unused licences: Find dormant seats before automatically renewing them.
- Spot overlapping tools: See where different applications are being used for similar purposes and identify opportunities to consolidate.
- Make renewals data-driven: Replace headcount-based estimates with actual usage data when deciding which licences to renew.
- Build a stronger business case for DLP: Cost savings can help justify a security investment to finance teams.
- Get more value from your security investment: A DLP solution can help protect sensitive data while also helping identify unnecessary software spending.
See what’s actually leaving your endpoints
Start in monitoring mode. Block nothing. Look at two weeks of real data (device connections, cloud uploads, AI tool use) and decide what to enforce from there.
Frequently asked
Frequently Asked Questions:
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Healthcare data loss prevention is the set of controls that stop protected health information from leaving approved systems and channels, and the evidence trail that proves those controls were working. In practice it covers removable media, cloud upload and webmail, printing, email, and increasingly AI tools. Healthcare DLP differs from generic DLP in two ways: it must not obstruct clinical access, and it must produce audit evidence in a form regulators recognize.
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No. HIPAA compliance depends on a risk analysis, policies, workforce training, business associate agreements, and administrative and physical safeguards. Software implements specific technical safeguards and generates the evidence that they’re operational. Treat any vendor claiming to make you compliant as a red flag.
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HIPAA requires notification to affected individuals without unreasonable delay and no later than 60 calendar days after discovery of a breach. The underlying risk assessment asks whether ePHI was actually acquired or viewed. CurrentWare’s endpoint records (file transfers, device connections, web activity, logons, and optional screenshots with OCR search) let you determine what actually left and who moved it, rather than notifying against a worst-case assumption.
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Yes. Removable storage is denied by default while specific devices are allowed by hardware ID, so approved clinical and diagnostic equipment continues to function. Permissions can be set to full access, read-only, or no access, and applied per user, group, or endpoint. A radiology workstation and a shared reception PC don’t need the same policy.
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Both, and healthcare buyers should be clear about that. Device control and web filtering are preventive DLP. Activity reporting and screenshots are monitoring. CurrentWare includes transparent and stealth modes so you can operate with visible notice, which is the appropriate default in most jurisdictions, and required practice under UK and EU data protection law where you’ll need a lawful basis, a DPIA, and worker notice.
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CurrentWare produces evidence for several DSPT outcome areas, including asset and media control, monitoring and logging, egress restriction, and incident readiness. It doesn’t complete your submission or replace an independent assessment. Under the CAF-aligned toolkit, that assessment is mandatory for in-scope organizations.
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Yes. CurrentWare runs on-premises or cloud-hosted. On-premises deployment keeps activity data inside your own environment, which is often the deciding factor for organizations with data residency requirements or a policy against third-party retention of workforce and access logs.
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It reports which AI tools and sites are being accessed, by which users and departments, and lets you block unsanctioned ones by URL category or application while permitting your approved, BAA-covered tools. Policies apply consistently to onsite and remote staff.
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A cloud tenant is provisioned on signature; on-premises needs one change window. Agents go out in monitoring mode with nothing blocked, so you see the real baseline before enforcing anything. Policy configuration and training typically complete within the first week.