How to Track Software License Usage
Track software license usage with BrowseReporter, a powerful computer monitoring software that collects data about employee application and internet usage.
“This software is very easy to setup. The value for the cost is excellent and is the best we have ever used”
Ken W, IT Manager, Shoreline Sightseeing
Track Internet Activities
Record Application Usage
Remote Screen Capture
Automated Email Reports
Work from Home
Why Track Software Usage?
Optimize Software Spending
- Mitigate app sprawl with genuine software usage data
- Reallocate unused software licenses to other users
- Use real data to inform the procurement of new licenses
Reduce Corporate Risk
- Ensure that application usage is in compliance with EULAs
- Detect the use of unlicensed or illegal software programs
- Protect your business against unauthorized shadow IT
Manage Employee Productivity
- Identify users that are abusing unproductive software
- Differentiate between active and inactive software usage
- Ensure that enough licenses are available for employees
Software License Management (SLM) with BrowseReporter
- Reduce SaaS Spend: Avoid being billed for more Software-as-a-Service (SaaS) licenses than your business actually needs.
- Improve Productivity: See how often your employees actually use critical software solutions to reduce downtime caused by under licensing.
- Avoid Over Licensing: Don’t buy more licenses than your organization truly needs. Application usage data shows you what your employees really need.
The Benefits of Monitoring Application Usage
Cast Light on Shadow IT
Shadow IT – also known as Stealth IT, Client IT, or Fake IT – is any system, solution, or software that’s used by the employees of an organization without the knowledge and approval of the corporate IT department.
BrowseReporter’s software usage reports lets you track software license usage based on computers, users, and workgroups such as organizational units (OUs) in Active Directory. It bolsters your software asset management program by showing you all of the programs that are currently being used by your organization, including those that have not been officially adopted.
With a clear picture of the software being used in your organization you will know which high-risk applications to block and what capabilities your workforce needs to be provided with.
Avoid Wasting Money on Unused Software
Make data-informed software procurement decisions with the help of genuine insights into the application usage of your employees. Track software license usage to determine whether you need to purchase new licenses for your current solutions or decommission underutilized software.
BrowseReporter’s employee computer activity reports demonstrate how often software solutions are being used, how long they are being used for, and which employees are genuinely using them.
Internet usage reports allow you to identify how often online subscription-based accounts are being accessed so you can more effectively determine SaaS utilization levels in your organization.
Protect Your Business Against Piracy in the Workplace
A failed software compliance audit can cost your organization as much as $150,000 in fines per violation. Your corporate risk management strategy needs to include preventative measures against piracy in the workplace.
Protect your business against failed compliance audits by tracking software license usage with BrowseReporter. Detect the usage of pirated or improperly licensed software to ensure that your organization is compliant with software license allowances.
How does BrowseReporter work?
1. CurrentWare Client
Easily deploy our Client on your employees’ computers to start tracking their website and application usage activities using our installer or Active Directory.
2. CurrentWare Server
Data tracked by the Client is uploaded to the Server database for storage. This is an on-premise Server for increased security and storage flexibility.
3. CurrentWare Console
Choose from 20+ reports to run from. Get answers to questions such as “Which websites are my users distracted by?” and “Who are my top performers?”
Install BrowseReporter Employee Monitoring Software
Setup File Contents:
- CurrentWare.exe: cwServer & cwConsole setup
- cwClientSetup.exe: CurrentWare Client Setup File
On the Manager’s computer, install the CurrentWare Console
- Run the CurrentWare.exe setup file.
- Select BrowseReporter.
- The Installer will proceed to install the CurrentWare Server, Console and BrowseReporter onto the Manager's computer.
On the employees' computers, install the CurrentWare Client
- Run the client setup file on your employee's computers.
- Connect PCs to the CurrentWare Server.
- Your employee's Internet activities are now being tracked by BrowseReporter.
- Repeat steps 1-3 on all computers.
Return to the Manager’s PC, launch the CurrentWare Console
- Under the BrowseReporter menu, click on "Run Report".
- Select your desired report type.
- Select the computers or users.
- Click the “Run Report” button to see your report.
Detailed Application Usage Reports
Intuitive and Comprehensive Software Usage Data
BrowseReporter makes tracking software license usage possible with its easy-to-use reporting utility. At a glance you can review the software usage of your employees including timestamps of the applications they use each day, how frequently they use specific applications, and their most used applications.
View your employee monitoring reports as a general summary for quick overviews, or switch to the detailed view for further insight. You can customize the data presented in your reports based on date, users, computers, and specific applications.
Employee Monitoring Reports
BrowseReporter offers more than 20 unique Internet, bandwidth, and computer application usage reports, giving you access to the data you need on-demand or at scheduled intervals. Review employee browsing habits to identify productivity leaks, detect excessive bandwidth usage, and attempts to access inappropriate or unsafe content.
Sites Visited Report
Review your employee's Internet activities. This report is the master log file of your users' browsing history, giving you critical insights into unproductive web browsing habits and time sinks.
See what portion of your employee's days are spent on unproductive websites. Use the predefined productive/unproductive classifications or customize them to suit what's considered productive for your employees and your organization.
Total Browsing Time
Get a list of all your users' total browsing time to identify which user has been browsing on the Internet the most. Identify top Internet users from your organization based on groups.
Search Engine Keywords
Ensure that company search engine activity is relevant. Review the search terms used by employees within your organization, the dates and times they searched, and the search engines used.
Bandwidth Usage (URL Listing)
See the bandwidth activity for each website that your users have visited and discovered which domains they spent most of the bandwidth browsing on.
How To Get Started With Software Asset Management
Audit Existing Software Usage
To start, you need to have a thorough understanding of all of the software currently being used by your business.
You will need to catalogue the existing licenses your company has, make note of ongoing software expenses, and track software license usage to determine whether or not the existing solutions are being sufficiently used.
Audit software procurement history for existing licenses
Monitor employee application use to determine current utilization and detect the use of undocumented software
Monitor employee web activity for the use of SaaS platforms
Categorize existing software and consolidate any redundant solutions
Make note of any upcoming renewal dates such as monthly/annual subscriptions or vendor-specific maintenance plans
Track & Control Software Use (Software Metering)
The goal of software metering is to ensure that license limits are enforced and that licenses are available for each user that needs one.
This practice can be further split into two major categories: passive software metering and active software metering.
Passive software metering: Application use is monitored to track software license usage but users are not actively denied access to the software. This provides natural user activity insights that can help determine the amount of licenses needed.
Active software metering: Application use is monitored and access can be denied based on a given set of parameters. For example, an organization with a limited amount of licenses could schedule application permissions to limit the amount of users that can access the software at a given time.
Facts About Software License Usage
Underutilized software cost businesses in the US and UK an estimated $34 billion per year (1E Software Usage and Waste Report 2016)
As much as 38% of enterprise software is underutilized or simply not being used at all (1E Software Usage and Waste Report 2016)
Approximately 40% of software used in businesses is illegally copied. Penalties for software piracy can be as much as $150,000 per infringement. (Business Software Alliance)
68% of organizations can expect to receive an external software audit, such as a vendor license compliance audit. (Gartner Research)
Provide your employees with on-demand access to their own user activity data
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