Healthcare data loss prevention software
Protect patient data & ensure HIPAA compliance with CurrentWare
- Prevent sensitive data from leaving through unauthorized USB or cloud
- Block external, unauthorized file transfer
- Stay compliant with HIPAA with user-attributable audit-trail
- Deploy on-premise or cloud
4.8/5 avg. Trusted by 100,000+ professionals in 55 countries.
No credit card required · On-premises or cloud hosted · Deploys in monitoring mode, so nothing is blocked on day one
700+ organizations trust CurrentWare for workforce visibility & control
Why Use Healthcare Data Loss Prevention Software?
Quick answer: Because your biggest ePHIR risk already has valid credentials. In healthcare, data doesn’t usually leave through a breached firewall. It is moved via USB, uploaded on a personal cloud drive, or copy-pasted into an AI chatbot by an authenticated clinician on an unmonitored device. Healthcare data loss prevention controls these exits.
Three things make it harder in healthcare than other industries:
Clinical urgency doesn’t wait for security everytime
A control that slows down your access to the patient record won’t survive contact with a ward. Whatever you deploy has to sit beside the workflow, not in front of it.
The workforce is constantly changing
Healthcare organizations rely on more than permanent employees. Locums, residents, agency workers, contractors, billing teams, transcription providers, and third-party IT staff may all need access to sensitive information. Access can be granted quickly when someone joins a team, but removing that access is often slower. If accounts, devices, or data access aren’t properly managed when someone leaves, sensitive records can leave with them.
Compliance requires proof
Healthcare organizations don’t just need policies. They need evidence that those policies are being followed. HIPAA, the NHS DSP Toolkit, and UK GDPR Article 32 all place importance on protecting sensitive information and being able to demonstrate appropriate security measures. That means knowing what happened, when it happened, and who was involved.
A policy can tell employees what they should do. Detailed logs can show what they actually did. Healthcare DLP helps bridge that gap by giving security teams greater control over how sensitive patient data is accessed, copied, transferred, and shared.
How Does CurrentWare Prevent Data Loss in Healthcare
| Protect Patient Data | Prove Your Compliance Frameworks | Eliminate Technology Waste |
|---|---|---|
| The risk: Patient records can leave an organization through USB drives, Bluetooth devices, or cloud uploads without triggering an alert. The control: Block portable storage by default and allow only approved devices identified by their hardware ID. Control uploads, downloads, and file transfers based on file type or filename. This stops unauthorized data transfers at the endpoint instead of discovering them after the data has already left. | The risk: Without detailed records, it’s difficult to prove how patient data is actually being handled day to day. The control: Every transfer, blocked action, and access event is recorded and tied to a specific user. Privacy teams can use these audit records to show leadership, auditors, or regulators what happened without needing a separate forensic investigation. | The risk: Software licences are often renewed based on assumptions rather than actual usage. Unused licences can continue adding to costs year after year. The control: Application and web usage reports show what each user and department actually uses. This makes it easier to identify unused licences and duplicate tools before the next renewal. |
6 Questions CurrentWare Helps You Answer
01: Can We Prove Our Safeguards Are Actually Working?
Instead of simply having policies on paper, you can show that your controls are actually active. See device permissions by user and group, activity logs by endpoint, and reports that connect specific activity to the safeguards they support.
02: Is Patient Data Staying in the Systems We Approved?
Keep approved workflows running while blocking risky ones. For example, you can block personal cloud storage, webmail, unmanaged file-sharing services, and high-risk network ports such as FTP, SFTP, and IRC, while allowing your EHR, secure messaging, and other approved transfer methods to continue working normally.
03: If a Breach Happened Today, Could We Understand What Happened?
HIPAA gives organizations up to 60 calendar days from discovering a breach to notify affected individuals. To assess the breach, you also need to determine whether ePHI was actually accessed or acquired. Firewall logs alone often can’t answer that question. Endpoint-level file transfer records, device history, and optional screenshot and OCR evidence can help you understand what happened and determine the scope of an incident.
04: Which AI Tools Are Our Staff Actually Using?
Employees are already using AI tools. The important question is whether you know which tools they are using, which departments are using them, and whether that use follows your policies. Monitor AI usage by user and department, block unsanctioned AI tools, and keep approved tools available.
05: Are We Paying for Software Nobody Uses?
See application usage by user, department, and active time. Instead of estimating software needs based on headcount, use actual usage data when making renewal decisions.
06: Do User Controls Change When Someone Changes Roles or Leaves?
Sync users and groups from Active Directory so policies follow changes in your organization. When someone changes departments, changes roles, or leaves the organization, their controls can change with them. This is particularly important during offboarding, when the risk of unauthorized access to removable media can increase.
How CurrentWare supports HIPAA Security Rule safeguards
CurrentWare doesn’t cover the whole Security Rule. No endpoint tool does. Here’s specifically what it supports, and what it doesn’t.
| Safeguard | Citation | How CurrentWare supports it |
|---|---|---|
| Access Control | §164.312(a)(1) | Device and application permissions applied per user, group, or endpoint; access restricted to what a role requires |
| Audit Controls | §164.312(b) | Hardware, software, and procedural records of activity on systems containing ePHI: file transfers, device connections, web and app use, logons |
| Person or Entity Authentication | §164.312(d) | Activity attributed to named AD-synced user accounts, not shared machine names |
| Transmission Security | §164.312(e)(1) | Egress channels controlled: cloud upload, webmail, unsanctioned file sharing, high-risk ports |
| Device and Media Controls | §164.310(d)(1) | Removable media denied by default; approved devices registered by hardware ID; media movement logged for accountability |
| Information System Activity Review | §164.308(a)(1)(ii)(D) | Scheduled and on-demand reports of system activity, access reports, and security incident tracking |
| Log-in Monitoring | §164.308(a)(5)(ii)(C) | Logon and logoff records across endpoints, including after-hours and anomalous patterns |
| Security Incident Procedures | §164.308(a)(6) | Real-time alerts on high-risk events, plus the activity record needed to identify and document the response |
What CurrentWare does not do: encryption at rest for your EHR, backup and disaster recovery, network segmentation, email gateway security, or your risk analysis. It sits alongside those. Anyone claiming a single product covers the Security Rule is selling you something.
Four Solutions. One Unified Console.
AccessPatrol: Device Control & DLP
Control USB drives, Bluetooth, removable media, and other ways data can be transferred. Block unauthorized file transfers while keeping approved workflows available. Track file movement by user, device, filename, and action.
BrowseControl: Web & App Control
Set web and application access policies for different departments, roles, users, and devices. Block risky websites, cloud services, AI tools, and unauthorized applications across more than 100 URL categories. Apply the same acceptable use policy to employees working onsite or remotely.
BrowseReporter: Activity Analytics
Investigate incidents using activity records, screenshots, and OCR search. Use policy-based screen capture for high-risk activity and monitor AI adoption across users, departments, and approved workflows.
enPowerManager: Power & Logon Tracking
Track when devices are logged on and off. Schedule shutdowns, restarts, and other power management tasks from one console to help reduce energy use across large device environments.
CASE STUDY
First Choice Health Protects Medical Data & Meets HIPAA Compliance
With CurrentWare we’re certain we’re meeting today’s cybersecurity standards whilst maintaining immediate, reliant access to patient records so we can keep delivering a high-quality service to our clients.
Protect Healthcare Data Against Theft to Insider Threats
Use CurrentWare’s data protection solutions to protect sensitive patient data, electronic health records, and personally identifiable information against data breaches to insider threats.
- Collect evidence of data exfiltration and potential data breaches
- Prevent the use of unauthorized USB storage devices
- Trace user activity across all of your organization’s endpoints
Prevent Data Breaches to Unauthorized Cloud Services
Having sensitive data stored on cloud services is a significant data loss risk. Control access to cloud apps and websites with CurrentWare.
- Block insiders from accessing cloud applications
- Effortlessly block millions of websites across 100+ URL categories
- Take control over data movement by blocking data egress points
Monitor Users for Events That Pose Risks to Medical Data
Your data security depends on complete visibility into how your user accounts are interacting with your systems. CurrentWare helps provide visibility into risky behavior with intuitive user activity reports.
- Get alerts of high-risk user events and other security risks
- Monitor for attempts to access dangerous websites, use applications that are associated with ePHI, and other high-risk activities
- Alert your network administrator, IT department, and other trusted users when high-risk events occur
Centralized Management for Scalable Data Protection
Implement data security policies from the convenience of a central web console. Easily monitor and control your entire workforce in just a few clicks.
- Monitor & control each managed endpoint device from a central management console
- Place users/PCs in their own policy groups to apply a unique security policy to them
- Integrate with Active Directory to import & sync your Windows users to the CurrentWare Console
Why Healthcare Orgs Need Data Protection
35% of Healthcare Employees Steal Data
35% of healthcare employees have stolen work-related documents before leaving or after being dismissed from a job. Prevent insider data theft by restricting access to data egress points including cloud storage, webmail, and portable storage.
77% Say Cyberattacks Disrupted Patient Care
77% of healthcare orgs that experienced cyberattacks said it disrupted patient care and 21% had increased mortality rates. Healthcare organizations need to ensure the uptime of critical systems against cyberattacks.
Malicious Insiders Are the #1 Cause
Malicious insiders are the #1 cause of data exfiltration, yet only 54% of healthcare orgs monitor for insider threats. 300M+ records have been stolen from 2015–2019, affecting about 1 in every 10 healthcare consumers.
How to Improve Healthcare Data Security With CurrentWare
The software solutions in the CurrentWare suite provide healthcare organizations with critical security controls for managing healthcare technology use. HIPAA security officers can rest assured that all of the devices on their network are being consistently monitored and managed without the overhead associated with manually managing devices.
Block & Audit Storage Devices
Control who can use portable storage devices and set security policies to limit what devices are allowed. Monitor data transfers to removable media and network storage devices to ensure that your data security policies are being followed.
Prevent Data Loss to Cloud Platforms
Protect sensitive data against the risks of cloud file sharing sites. Block cloud storage sites/apps, restrict uploads/downloads, and monitor file transfers for high-risk or anomalous activity.
Audit User Activity for Insider Threat Risks
Monitor employee computer usage for signs of insider threats. Track file transfers, web browsing, app use, and login/logout times for high-risk, anomalous, or inappropriate activity. Receive automated alerts straight to your inbox when specific events occur.
Block Data Transfers to Portable Storage & Uploads/Downloads
Go beyond simply blocking unauthorized devices; ensure optimal data protection with your trusted devices, too. Block file transfers to portable storage devices based on file extension and file name. Use the File Filter to prevent the uploading and downloading of specific files such as EXEs.
Block High-Risk Network Ports
Block unused TCP/UDP ports to reduce the attack surface of your network. Improve data protection by mitigating the threat of data leakage over FTP, SFTP, IRC, and other high-risk network ports.
Block Risky Sites
BrowseControl’s web content category filtering database provides you with a convenient way to block millions of websites across over 100 URL categories. Easily block users from accessing social media, porn, games, known virus-infected websites, and more!
CurrentWare’s Key Features
User Activity Monitoring
Track web browsing, software use, search queries, and more
Screenshot Monitoring
Take automatic screenshots or remotely view desktops
Track Software Usage
Get insights into software usage trends in your organization
Transparent Stealth Modes
Run silently in the background or provide notice of monitoring
Block USB Other Devices
Set full access, read only or no access on storage devices
Device Whitelist
Allow only authorized storage devices to be used
Block File Transfers
Prevent files from being transferred to portable storage
DLP Activity Reports
Track file transfers, storage device use, file operations, and more
Block Websites
Block websites based on URLs & content categories
Block Downloads/Uploads
Prevent uploading and downloading based on file type
Application Blacklisting
Block specific Windows applications from launching
PC Power Management
Remotely track and control PC power states
Central Web Console
Save time with a central admin console; optionally integrate Active Directory OUs or security groups
Platform Security
Protect your CurrentWare console with 2FA, passwords, privilege management, and more
Offsite Management
Extend onsite security policies to computers running outside the corporate network
SQL Server Supported
Database scaled for enterprise and large business operations using Microsoft SQL Server