CurrentWare’s
Cost Insights
Optimize Licenses, Forecast Spend, and Stay Compliant
Cost Insights helps you reduce software waste, ensure license compliance, and right-size subscriptions for smarter SaaS spend management.
48%
Less Spend
81% ↑
Productivity
100%
Compliance
Unused Software Is Draining Your Budget
Are you overpaying for software licenses you don’t use? It’s a common problem. Research shows up to 48% of software spend gets wasted due to unused licenses and a lack of visibility into actual software utilization. Without clear insights, organizations often acquire excess licenses, leading to significant unnecessary expenses.
48%
Wasted Software Spend ( 200 + Employees )
1.2M
Average annual software waste for enterprise organizations (200+ employees)
45%
Organizations that acquire excess licenses due to poor visibility
Without Clear Insights, Organizations Often Face:
- Acquiring excess licenses “just in case”
- Paying for software that employees never use
- Manual audits that are time-consuming and error-prone
- Compliance risks and potential audit penalties
- Inability to forecast software budgets accurately
- Relying on outdated spreadsheets and guesswork
Without Clear Insights, Organizations Often Face:
- Acquiring excess licenses “just in case”
- Paying for software that employees never use
- Manual audits that are time-consuming and error-prone
- Compliance risks and potential audit penalties
- Inability to forecast software budgets accurately
- Relying on outdated spreadsheets and guesswork
&nbps;
Cost Insights by CurrentWare
CurrentWare’s Cost Insights enables you to optimize software licensing and reduce costs by monitoring user activity. Unlike manual audits or error-prone spreadsheets, Cost Insights provides a streamlined, data-driven approach to SaaS spend management.It helps you gain visibility into whether your purchased software is being actively used, enabling informed decisions on license allocation.
Real-Time Usage Monitoring
Monitor both web-based SaaS applications and installed desktop software. Get accurate data on who’s using what, when, and how often.
Data-Driven Decisions
Make informed decisions on license allocation based on actual usage data, not guesswork or outdated spreadsheets.
Automated Compliance
Stay compliant with automated alerts and precise reporting. Prevent costly audit penalties before they happen
Key Benefits That Drive Real Results
Transform your software asset management with actionable insights and automated optimization
Optimize License Renewal
Make informed decisions to renew, upgrade, or discontinue licenses based on actual usage data. Group apps and track entire suites with our bundled view to identify cost-saving opportunities.
Identify & Eliminate Software Waste
Track actual usage to pinpoint unused licenses: Identify underutilized or inactive software licenses by monitoring user interactions with both web-based SaaS applications (e.g., Microsoft 365, Slack, Salesforce) and installed desktop software (e.g., Adobe Creative Cloud).
Maintain License Compliance
Prevent costly audit penalties with precise compliance reporting. Get proactive email alerts when usage exceeds license limits.
Forecast & Control Software Budgets
Analyze historical data to predict future software expenses. Plan effectively by understanding adoption trends and adjusting budgets accordingly.
Who Benefits from Cost Insights?
IT Directors & Managers
- Detailed visibility into software spend & usage
- Accurate data-driven insights for reporting
- Streamlined license management
Finance & Procurement Managers
- Ensure software investments align with budget expectations.
- Make accurate financial forecasts and achieve significant cost savings.
Software Asset Managers
- Simplify license management and audit processes.
- Generate detailed usage and compliance reports quickly.
How It Works
Get up and running in minutes with our streamlined three-step process
Easy Setup & Configuration
Visualize cost-saving opportunities clearly. Track license utilization rates and identify unused licenses at a glance.
- Detailed visibility into software spend & usage
- Accurate data-driven insights for reporting
- Streamlined license management
Comprehensive Dashboard
Visualize cost-saving opportunities clearly. Track license utilization rates and identify unused licenses at a glance.
- Visualize cost-saving opportunities clearly.
- Track license utilization rates and identify unused licenses at a glance.
Automated Alerts & Reports
Receive proactive email notifications for license renewals. Get monthly reports delivered automatically.
- Receive proactive email notifications for license renewals and potential compliance risks.
- Get monthly reports delivered automatically on regular intervals.
Cutting Software Costs and Saving Time with Cushing Terrell
The Challenge
Before implementing CurrentWare, Cushing Terrell faced several challenges related to software management:
- Limited visibility into actual software utilization: While they could generate basic inventory reports, they lacked insight into whether applications were actively used or how often.
- Difficulty justifying software renewals: The absence of clear usage data made it challenging to assess the necessity of licenses, particularly with the rise of subscription-based pricing and increasing annual costs.
- Inefficient data gathering: Collecting software usage data was a slow and fragmented process.
Results & Business Impact (Timeframe not specified in the case study):
By adopting CurrentWare, Cushing Terrell achieved significant positive outcomes:
- Cost Savings on Software Renewals: Accurate usage data enabled the team to determine if software licenses were truly needed, leading to measurable cost savings. They gained clear evidence to reduce license counts, prevent unnecessary renewals, and negotiate more favorable contracts.
- Time Savings and Workflow Improvements: The process of gathering software usage data was streamlined, with all information now available in one centralized system, enhancing both speed and accuracy.
Key Achievements:
Cushing Terrell’s implementation of CurrentWare led to the following key achievements:
Secured a more robust, specific, and centralized solution for software management.
- Gained critical visibility and efficiency through application usage tracking, centralized reporting, and rapid insight generation.
- Streamlined data collection, moving from a fragmented process to a unified system.
- Empowered their team with data to make smarter decisions regarding software spend.
Why Choose CurrentWare’s Cost Insights?
The most comprehensive software asset management solution trusted by industry leaders
Effortless Integration
Seamlessly integrates with your existing IT asset management systems. No disruption to current workflows.
Real-Time Actionable Insights
Get instant visibility into software usage patterns and cost-saving opportunities as they happen.
Reliable Compliance
Complete peace of mind with automated compliance monitoring and audit-ready reporting.
Frequently Asked Questions
What is CurrentWare Cost Insights?
CurrentWare Cost Insights is an advanced software license optimization suite built for IT, finance, and procurement teams. It unifies cost attribution, usage analytics, compliance monitoring, and renewal intelligence into a single dashboard. By mapping actual software usage to licensing costs, it helps organizations maximize ROI, reduce waste, and streamline license lifecycle management.
How does CurrentWare reduce software licensing costs?
Cost Insights analyzes per-user and per-department software usage, highlighting underutilized or idle licenses. It provides actionable recommendations, such as downgrading license tiers, switching to pay-per-use models, or consolidating duplicate tools, to reduce overspending. Customers typically achieve a 15–30% reduction in licensing costs within the first quarter.
How does CurrentWare detect underused or inactive software licenses?
Cost Insights categorizes users into power, casual, and inactive groups using behavioral patterns like hours of usage, file titles, and activity windows. For example, if a user hasn’t launched Photoshop in 60 days, the system recommends a downgrade or license removal, improving cost efficiency.
What makes CurrentWare better than ActivTrak for license optimization?
Unlike ActivTrak, which relies on PowerBI templates and lacks real-time license monitoring, CurrentWare provides turnkey, native features such as ROI-based cost modeling, usage forecasting, real-time overage alerts, and workflow-aware analytics. There’s no need for complex integrations or third-party tools like BigQuery, everything is built-in and ready to use.
Can CurrentWare track both web and desktop application usage?
Yes. Unlike most SAM tools, CurrentWare consolidates usage data from both desktop apps and their web counterparts (e.g., Slack desktop + app.slack.com). This ensures accurate license utilization reports and eliminates blind spots caused by fragmented tracking.
How does usage forecasting work in CurrentWare Cost Insights?
Usage forecasting uses historical activity patterns and growth trends to predict future license demand. For example, if Jira usage grows steadily, CurrentWare may recommend budgeting for additional licenses in Q3. This prevents last-minute purchases and improves budget accuracy.
Does CurrentWare help with software contract renewals?
Yes. Unlike most SAM tools, CurrentWare consolidates usage data from both desktop apps and their web counterparts (e.g., Slack desktop + app.slack.com). This ensures accurate license utilization reports and eliminates blind spots caused by fragmented tracking.
Who should use CurrentWare Cost Insights?
CurrentWare is purpose-built for mid-market IT asset managers, finance controllers, procurement leads, and CISOs. It helps them eliminate wasteful spending, proactively manage compliance, and make data-backed decisions for software purchasing and renewals. It also enables shadow IT discovery and provides departmental cost center insights.
Ready to Cut Your Software Costs by 40%?
Join thousands of companies already saving millions with CurrentWare’s Cost Insights. Start your free trial today and see immediate results.
